Job Description

Fidelity Vacancies – Fleet Administrator

Fleet Administrator

Company: Fidelity Vacancies

Job Description
The Fleet Administrator is responsible for managing all aspects of fleet operations, including vehicle maintenance, repairs, tyre management, accident administration, and general fleet-related administration. This role ensures accurate record-keeping, efficient processing of quotes and invoices, and effective communication with suppliers, fleet managers, and internal stakeholders.

Key Responsibilities:

Fleet Administration

• Receive and process repair, maintenance, and tyre quotes from suppliers via email and load them on GreenFleet
• Issue pre-reference numbers to dealers for vehicles under maintenance plans
• Review vehicle history and flag discrepancies such as duplicate repairs, incorrect labour rates, or odometer readings
• Ensure all relevant documentation is attached before submitting quotes for Fleet Manager approval
• Create and send purchase orders to suppliers
• Verify repair costs and follow up on invoices and open purchase orders
• Receive and receipt invoices accurately
• Resolve supplier and internal queries
• Maintain daily tracking of quotes from all suppliers
• Liaise with suppliers, fleet controllers, fleet managers, and internal customers
• Order and manage company fuel cards
• Consolidate open PO reports and Engen reports
• Issue licence discs to fleet controllers
• Upload asset verification photos for private staff
• Manage traffic fines

Accident Administration

• Capture accidents in the master report and register claims on GreenFleet
• Appoint assessors and follow up on outstanding documents
• Prepare quotes for sign-off and generate purchase orders
• Request invoices and receipts for accident-related claims
• Consult with suppliers and internal stakeholders
• Consolidate weekly accident reports and open order reports
• Complete Capex 2 disposal processes

General Administration

• Maintain accurate filing records for the vehicle fleet
• Perform ad hoc administrative tasks as delegated by Admin Manager and Fleet Manager
• Support general office administration tasks, including printing, scanning, and document management

Core Competencies:

• Planning and Organising
• Action Oriented and Results Driven
• Process Management
• Customer Focus
• Time Management and Problem Solving
• Peer Relationships and Organisational Agility
• Integrity and Trust
• Written Communication and Report Writing
• Office Administration and Interpersonal Communication

APPLY NOW

72 total views, 1 today

Apply for this Job

Name *

Email *

Message *

Upload resumé (pdf, doc, docx, zip, txt, rtf)

Upload cover letter (pdf, doc, docx, zip, txt, rtf)