Job Description

Flysafair careers – Airport Operations Administrator

Airport Operations Administrator

Company: FlySafair Careers

About the Role

The Airport Operations Administrator provides comprehensive administrative support to ensure smooth airport operations, regulatory compliance, and efficient coordination between operational teams, stakeholders, and service providers.

Key Responsibilities

• Manage and support the permit application process, including coordinating the return of permit cards and required documentation to the ACSA Permit Office.
• Maintain accurate and up-to-date records for ACSA permits and staff parking allocations across airport teams.
• Assist operational teams with permit-related queries and ensure full compliance with permit procedures.
• Source quotations and create purchase requisitions (PRs) on Sage for office and operational supplies, including stationery, refreshments, cleaning products, ice, and branded materials.
• Receive and process goods in Sage X3 upon delivery.
• Verify supplier invoices and forward them to the Accounts Department for processing.
• Reconcile meal voucher invoices, obtain required approvals, and upload supporting documentation to the company drive.
• Provide daily administrative support to the Airport Manager and operational teams.
• Support Ticket Sales operations during peak periods when required.
• Compile and maintain staff rosters to ensure adequate operational coverage.
• Upload and manage staff schedules within the Kronos system.
• Assist with station audit preparation and ensure compliance documentation is properly maintained.
• Coordinate dispatch and co-mailing of packages to operational stations.
• Compile KPI statistics and operational performance reports.
• Provide first-line IT support to operational teams and escalate technical issues when necessary.
• Liaise with the ACSA Surveillance Department to obtain and review incident or accident-related footage.
• Communicate effectively with internal and external stakeholders to support operational efficiency and maintain strong professional relationships.

Job Requirements

• Grade 12 or equivalent (Essential).
• Relevant Diploma or Degree (Advantageous).
• 1–3 years’ experience in office administration (Essential).
• Airline experience (Beneficial).
• Knowledge of airline systems such as Radixx Res, DCS, Kronos, Flowcentric, and Sage (Beneficial).
• Proficiency in Microsoft Office Suite.
• Strong administrative and organizational skills.
• Excellent time management abilities.
• Strong verbal and written communication skills.
• Good interpersonal and planning skills.
• Deadline-driven mindset.

Personal Attributes

• Professional and high integrity.
• Strong attention to detail.
• Team-oriented approach.
• Ability to work effectively under pressure.
• Customer service focused.

Application Guidelines

• Email applications will not be accepted.
• Preference will be given to members of under-represented designated groups.
• If no feedback is received within two weeks after the closing date, please consider your application unsuccessful.

FlySafair reserves the right to:

• Decide not to proceed with this vacancy.
• Appoint candidates in line with operational requirements.

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