Contract Contract Administrator | Signa Group Vacancies
Job Description
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Signa Group Vacancies – Contract Administrator
Location: Randburg, Johannesburg
Company: Signa Group
Job Type: Permanent
Job Sector: Administration
Contract Administrator – Signa Group
Qualifications & Experience
- Paralegal diploma, LLB, or similar commercial-law qualification.
- Minimum three (3) years’ contract administration experience in the training or services sector.
- Strong understanding of South African commercial & labour law, BBBEE Codes, and POPIA.
- Intermediate computer skills (MS Word, Excel, PowerPoint, Google).
Competencies & Skills
- Exceptional attention to detail and deadline focus.
- Advanced MS Office (Excel, Word) and SharePoint document management.
- Analytical ability to interpret financial, operational, and legal data.
- Confident trainer with excellent written and verbal communication.
- Ability to challenge decisions constructively with supporting rationale.
- Passionate about client satisfaction, teamwork, and company success.
- Positive, flexible attitude with strong presentation skills.
Duties & Responsibilities
Contract Lifecycle & Governance
- Draft, proofread, and finalize agreements using approved templates.
- Track and ensure full execution of contractual arrangements.
- Maintain a centralized contract register with key dates and obligations.
- Issue renewal or termination notices at least 60 days before expiry.
- Ensure proper electronic filing of signed contracts and prevent payments on expired agreements.
Vendor Performance & Spend Analytics
- Monitor supplier service-level obligations and compile quarterly performance scorecards.
Compliance & Risk Mitigation
- Serve as the first point of contact for legal queries and escalate major risks.
- Ensure compliance with BBBEE, labour law (BCEA, LRA), and POPIA.
- Conduct annual contract-template reviews and maintain a dispute log.
- Follow up on OHS risk assessments with third-party providers.
Staff Training & Awareness
- Deliver bi-annual contract-compliance workshops for managers and teams.
- Issue quarterly contract-compliance bulletins highlighting best practices.
Procurement & Policy Support
- Assist with tender pack preparation and due-diligence questionnaires.
- Verify supplier insurance certificates and track expiry dates.
- Support the development and updating of procurement and contract policies.
- Ensure supplier documentation complies with policies and legislation.
Statutory & Regulatory Filings
- Provide contract evidence for SETA/QCTO/BBBEE audits and accreditations.
Contract Implementation, Monitoring & Data Integrity
- Maintain accurate and updated contract control sheets.
- Ensure 100% data integrity across financial and governance records.
- Manage access controls for contract data updates.
Contract Template Setup & Maintenance
- Manage templates for NDAs, consulting agreements, leasing, and fixed-term contracts.
- Maintain standardized agreements for learning entities and inter-company use.
Contract Administration & Review
- Verify contract requisitions and ensure execution aligns with approved templates.
Operating Contracts Management
- Oversee contracts for IT, facilities, security, and other services.
- Monitor performance and manage renewals for cost efficiency.
Inter-Company Agreements
- Streamline contracts between Group entities to align with strategic goals.
OHS Policies & Compliance
- Develop and maintain OHS policies and procedures.
- Manage OHS appointments and committee coordination.
- Ensure compliance with OHS regulations through scheduled activities.
Join Signa Group as a Contract Administrator and take on a pivotal role in ensuring legal compliance, risk management, and contractual efficiency. If you meet the qualifications and are ready to contribute to a dynamic team, apply today!
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How to Apply
To apply for this position, click the “Apply Now” button or follow the specific instructions provided in the job description. Ensure that your CV and supporting documents are up to date and relevant to the position.
Please note: This job posting may be closed at any time by the employer, either due to internal recruitment policies, legal requirements, or once a suitable candidate has been found. We encourage you to apply as early as possible.
Only shortlisted candidates will be contacted.
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